The 2012 NAACO Conference in Austin, Texas is just around the corner!
One of the wonderful things about the NAACO conferences is that everyone is so
willing to share with their colleagues. Whether...
Mentors Needed!!
Do you remember the excitement and anxiety of your first NAACO Conference? You didn’t know anyone, were probably in an unfamiliar city, and didn’t know where to turn? Then we are...
The 12th annual conference will take place February 6-8, 2012 in Austin, Texas.
Conference Registration is open and you are encouraged to register soon. Register online at: www.naaco.info. In addition...
The Whys and Hows of Hosting a NAACO Regional Meeting
Have you attended a NAACO annual conference and wished you could share the enthusiasm and great ideas with colleagues from you area?
Have you heard your peers talking about the innovative solutions they discovered while talking to other commencement/convocation organizers at the NAACO annual conference?
Have you been looking for professional development opportunities in your geographic area that address your unique concerns as a commencement/convocation organizer?
Have you thought about hosting a NAACO Regional Meeting?
Benefits of Hosting a Regional Meeting:
Share “best practices” with colleagues from neighboring institutions
Be seen as a leader and catalyst for building community and expanding the information pool for your regional colleagues.
Host colleagues at your institution to showcase your facilities and share your ideas
Help generate regional solutions to region-specific issues and challenges
Plan an event that is offered free to member institutions as part of the benefit of being a NAACO member. A nominal fee of $50.00 is charged to non-member instituion attendees who can use this opportunity to see what NAACO is all about. Non-member institutions may then apply the registration fee to their institutional membership, should they join NAACO within one month of the date of the regional meeting. This is a great way to help market your Association.
Cost to the host institution is minimal. NAACO will cover many of the expenses.
How Do I Get Started?
Talk to friends and colleagues at neighboring institutions to assess their interest and to develop your invitation list.
The NAACO Executive Board will evaluate your application and inform you as to whether or not it has been accepted.
The Regional Meeting Coordinator will help you plan your event.
What are My Responsibilities as a Host Institution?
Work with the Regional Coordinator to confirm a date, finalize expense planning and plan an agenda.
Reserve a meeting room with appropriate AV equipment, coordinate parking, room set-ups, and catering arrangements.
Reserve a block of guest rooms at a local hotel for out-of-town attendees.
Send invitations, track registrations, and provide briefing materials to attendees.
Prepare handouts and meeting materials (nametags, NAACO membership material).
Provide staff to conduct the meeting check-in and on-site assistance throughout the meeting.
Submit a reimbursement form and all related receipts to the NAACO Business Manager with a copy to the Treasurer no later than two weeks following the event. Expenses previously noted and approved in your budget proposal will be reimbursed.
Submit the final agenda, attendees list and the evaluation seets with a summary of their contents to the Director At Large no later than two weeks following the event.
Enjoy networking with your commencement/convocation colleagues!
What will be provided by NAACO?
Planning assistance from the Director At Large and NAACO Regional Coordinator.
Access to mailing lists of NAACO member and non-member institutions in your area.
Reimbursement for necessary meeting-related expenses including food, site-related costs (i.e., AV, printing, photocopying), and postage.
A NAACO Executive Board member or board appointed representative will attend your regional meeting to help facilitate the program, serve as a resource, and provide information on the Association. Members of the NAACO Corporate Board should be informed of the date and location for your regional meeting and encouraged to send a representative to serve as a resource for your participants.
For More Information, Contact
Paul Tringale, NAACO Regional Meetings Coordinator Secretary of the Corporation and Director of University Commencement Office of the Trustees Tufts University Tel: 617-627-3636 - Fax: 617-627-3867 Email:
