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What's New

What's New

Conference Co-Chair's Blog posted on 8:35 AM, July 16, 2010

As we move closer to the 2011 Annual NAACO Conference in Montréal don't forget to check out the Conference Co-chair's blog. You can find it by clicking on the Conference logo on the left side of the...

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2010 Executive Board Election Results posted on 6:33 AM, March 1, 2010

On behalf of the Executive Board, we are pleased to announce the names of the Executive Board members voted in at the Business Meeting held on Thursday, February 18, 2010 during the Annual conference...

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2011 Conference City Chosen posted on 8:18 AM, October 7, 2009

On behalf of the NAACO Executive Board and the Site Selection Committee, I am pleased to announce that the location of the 11th Annual NAACO Conference to be held in February 2011 has now been selected....

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The Whys and Hows of Hosting a NAACO Regional Meeting

 

Have you attended a NAACO annual conference and wished you could share the enthusiasm and great ideas with colleagues from you area?

Have you heard your peers talking about the innovative solutions they discovered while talking to other commencement/convocation organizers at the NAACO annual conference?

Have you been looking for professional development opportunities in your geographic area that address your unique concerns as a commencement/convocation organizer?

Have you thought about hosting a NAACO Regional Meeting?

Benefits of Hosting a Regional Meeting:

1. Share “best practices” with colleagues from neighboring institutions
2. Be seen as a leader and catalyst for building community and expanding the information pool for your regional colleagues.
3. Host colleagues at your institution to showcase your facilities and share your ideas
4. Help generate regional solutions to region-specific issues and challenges
5. Plan an event that is offered free of charge to all participants with very minimal cost to your institution.  NAACO will cover many of the expenses.

How Do I Get Started?

1. Talk to friends and colleagues at neighboring institutions to assess their interest and to develop your invitation list.
2. Complete and submit an Application to Host a NAACO Regional Meeting
3. The NAACO Executive Board will evaluate your application and the Regional Meeting Coordinator will help you plan your event.

What are My Responsibilities as a Host Institution?

1. Submit an application to the NAACO Regional Coordinator. 
2. Work with the Regional Coordinator to finalize a date, develop a budget, and plan a program.   (Information on the expenses that will be covered by NAACO is available from the Regional Coordinator.)
3. Arrange for a meeting room with appropriate AV equipment and make luncheon arrangements.  Coordinate parking, room set-ups, and catering arrangements.
4. Reserve a block of sleeping rooms at a local hotel for meetings that will attract out-of-town participants.
5. Work with the Regional Coordinator to develop a program, finalize an agenda and lunch session assignments.
6. Send invitations, track registrations, and send confirmation packets.
7. Prepare handouts and meeting materials.
8. Provide staff to conduct the meeting check-in and on-site assistance throughout the meeting.
9. Keep receipts and submit approved expenses for reimbursement from NAACO.
10. Enjoy networking with your commencement/convocation colleagues!

What will be provided by NAACO?

1. Planning assistance from the Regional Coordinator.
2. Access to mailing lists of NAACO member institutions in your area.
3. Reimbursement for many meeting-related expenses including (but not limited to) food, materials, site-related costs, and postage. 
4. A NAACO Executive Board member will attend your regional meeting to help facilitate the program, serve as a resource, and provide information on the Association.
5. Members of the NAACO Corporate Board will be informed of dates and locations for Regional Meetings and will be encouraged to send a representative to serve as a resource for your participants.

For More Information, Contact

Bonnie Van Buskirk

Administrative Officer, President's Office
Dalhousie University, Halifax, NS, Canada
and
Director at Large, NAACO Executive Board

Tel: 902-494-1225
Fax: 902-494-1658
Email: